In exhibition stand building one single deadline counts: the build-up slot. If the stand construction is not at the hall in time, fitters wait and the stand approval is at risk. Speed Logistics transports trade fair materials as direct transport with a guaranteed time window – stand elements, trusses and floor systems, furniture, exhibition technology, lighting and tool cases – from the warehouse of the stand builder or exhibitor straight to the exhibition hall.
After the fair we collect the material again in the dismantling slot and bring it back to the warehouse or on to the next event. You receive the fixed-price offer for outbound and return transport within a few hours.
Delivery to the exhibition grounds: slots, access, logistics rules
Exhibition venues such as Berlin, Frankfurt, Hannover, Munich, Cologne or Düsseldorf work with access regulations, check-in zones and booked time windows for build-up. Our dispatch team knows these processes and plans for them: slot booking or coordination with your stand builder, hall and stand number on the papers, driver with loading documents at check-in, buffers for waiting times at the unloading zone. The driver notifies before arrival so that your build-up team can take receipt at the hall.
What we transport for stand builders and exhibitors
- Complete modular stand construction: walls, trusses, floors, lighting in one load
- Furniture and fit-out: counters, seating groups, display cases, kitchen technology
- Media technology: displays, LED walls, sound and lighting equipment in cases
- Tool and consumable material for the build-up team
- Multi-stop tours: first the stand builder's warehouse, then the graphics printer, then the hall
From the Sprinter for follow-up deliveries ('the forgotten case') to the articulated lorry for the large stand, we assign the right vehicle size – with a tail lift too, if no forklift is available at the hall.
Outbound and return transport as a package
Trade fair material almost always travels twice: out for build-up, back after dismantling. We plan both journeys as a package – with interim storage of the empties by agreement and collection exactly in the dismantling slot, when the halls have to be cleared. For trade fair tours we time the onward journey to the next event, so the stand moves from hall to hall without a detour via the warehouse.
Overseas fairs and the ATA Carnet
For fairs outside the EU – for example in Türkiye, the Gulf states or North Africa – Speed Logistics handles the complete customs clearance. Stand construction and equipment for temporary use travel with an ATA Carnet, which secures re-importation without customs duties; consumables and give-aways are declared separately. Costs depend on volume, lane, slot binding and return – depending on lead time you receive a binding fixed price for the whole package.
How much lead time does a trade fair transport need?
For German exhibition venues, two to three working days' lead time is often enough with secured vehicle availability; for European destinations you should allow a week – especially in the peak phases of the fair season in spring and autumn, when slots at the halls become scarce. For overseas fairs with Carnet clearance, add time for the customs documents. Our advice from practice: commission the transport as soon as your build-up slot is confirmed, and report changes to us immediately – the dispatch team adjusts loading time and route. And if things do get urgent, the express run remains: the 24/7 dispatch team schedules at short notice, at the weekend before the fair starts too.