In event logistics there is no second chance: if the equipment is not at the venue for the setup slot, the whole production wobbles. Anyone who wants to ship event equipment – sound and light technology, stage elements, LED walls or backline – therefore needs a transport partner geared to hard deadlines, night deliveries and short-notice changes.
Speed Logistics runs event equipment as direct transport without transloading: the material is loaded at the rental company, the warehouse or the previous venue and runs through to the location. The dispatch team is reachable in person around the clock – including at night and on weekends, when most transports in the event business run. You receive your fixed-price quote within a few hours.
Scope of services in event logistics
- Touring and single transports for sound, light and video technology in cases
- Stage elements, trusses, rigging material and platforms
- Outbound and return transport as a package: delivery for setup, collection after teardown
- Short-notice replenishment runs when material is missing or fails on site
On-time delivery: slots, night delivery, teardown collection
Venues work with tight time windows for delivery and collection. Speed Logistics plans backwards from the setup slot: loading time, driving time with buffer, arrival at the agreed window. After the event the vehicle stands ready for teardown – even at two in the morning, when the hall has to be cleared. For multi-day productions or tours we coordinate the follow-up dates straight in.
Handling of cases and sensitive technology
Flight cases are robust, their contents are not. Amplifiers, moving heads, digital consoles and LED modules demand clean load securing: cases are stowed form-fit, secured with lashing straps and blocked against slipping. Vehicles with a tail lift ease the handling at locations without a ramp. For high-value equipment, Speed Logistics offers premium handling with documented handover – from the Sprinter for the small sound-tech load to the 40-tonne articulated truck for the complete stage production.
International events: Europe and non-EU with ATA Carnet
For events abroad, Speed Logistics runs across Europe as a direct run. For events in non-EU countries – such as Türkiye or the Gulf states – we take on the customs clearance: for temporarily exported equipment, the ATA Carnet is the right procedure, so technology can be imported and re-exported without import duties. Costs depend on the lane, volume, deadline pressure and waiting times on site; you receive a transparent fixed price.
Process: from enquiry to the location
You give us the material list or case volume, loading location, venue with slot times as well as the setup and teardown dates. From this the dispatch team calculates a fixed price for the outbound and return transport within a few hours. After release the vehicle is dispatched, the approach planned backwards from the slot and the driver briefed on special features of the location – loading yard, access restrictions, contact on site.
During the production the dispatch team stays your direct line: if the teardown shifts because the event runs longer, the return transport is adjusted accordingly. For tours and roadshows we coordinate the complete chain from date to date, so the equipment is at the next venue in good time each time – with one contact for all stages instead of many individual bookings.