Exhibition stand, displays, banners, catalogues, giveaways: event material has to stand complete and on time at the exhibition grounds or venue on setup day – otherwise your team faces an empty stand area. Unlike parcel shipping or groupage, it is not the cheapest tariff that counts here, but reliable arrival within the booked time window.
Speed Logistics transports event and exhibition material as direct transport without transloading: the material is loaded at your site, at the stand builder or in the print shop and runs through to the delivery point. The dispatch team accompanies the transport in person, around the clock – and plans the return collection after the event straight in. You receive your fixed-price quote within a few hours.
What we transport for trade fairs and events
- Exhibition stand components: walls, counters, floors, lighting, furniture
- Displays, roll-ups, banners and sign-making technology
- Catalogues, brochures and giveaways on pallets – often straight from the print shop
- Exhibits and demonstration devices, on request with premium handling for sensitive pieces
Delivery to the exhibition grounds: slots and lead times
Exhibition grounds work with registered time windows, entry permits and partly with pre-storage at the fair forwarder. Speed Logistics coordinates the delivery to your booked slot window and plans backwards: loading date, driving time with buffer, arrival at the entry. If the stand personnel is only on site later, we coordinate the handover – so material does not stand unattended at the hall. Special cases such as delivery outside the official setup times or the combination of several loading points in one run, the dispatch team coordinates in advance with you and the organiser.
Process and return collection after the event
You give us the material, volume, loading location, exhibition grounds or venue and the setup date. After the fixed-price quote we dispatch the right vehicle – from the Sprinter for displays and catalogues to the articulated truck for the complete stand construction. After the fair closes, the vehicle collects the material again at the teardown slot and brings it back to the warehouse or directly to the next event. Outbound and return transport from a single source avoid coordination errors between two service providers.
International trade fairs: customs and ATA Carnet
For trade fairs outside the EU – such as in Türkiye, the Gulf states or North Africa – Speed Logistics takes on the customs clearance. The exhibition stand and exhibits travel as a temporary export with ATA Carnet and come back without import duties; consumable material such as catalogues and giveaways is declared for regular import. Costs depend on the volume, lane and deadline pressure – you receive a transparent fixed price without hidden surcharges.
Why direct run instead of groupage to the trade fair?
Of course exhibition material can also be sent via groupage or parcel services – but then the arrival lies within a multi-day corridor, and no one guarantees that all packages arrive together. If the pallet with the counter elements is missing on setup day, the cheaper tariff helps little. The direct run brings the complete material in one vehicle, in one load, to the agreed time window.
Add to that the handling: stand-construction elements with painted surfaces, glass display cases or demonstration devices rarely survive multiple terminal handling undamaged. With Speed Logistics the material is loaded, secured and touched again only at the exhibition grounds – on request with premium handling and documented handover to your stand team or the stand builder.