A trade fair has no second time window: if the stand is not in the hall for the build-up slot, it is missing at the opening. Speed Logistics drives trade fair and event transports with fixed dates – stand-build material, exhibits, event and film technology, stage and sound technology. As a direct transport without transhipment, with 24/7 dispatch, GPS tracking and a fixed-price quote that thinks about the outbound and return transport from the start.
We deliver to fair grounds across Europe – from Berlin, Hanover and Frankfurt through Munich and Cologne to Milan, Paris or Barcelona – and, for fairs outside the EU, handle the complete customs clearance, such as by ATA Carnet.
Scope of service for exhibitors, stand builders and agencies
- Stand-build material and exhibition furniture on time for the build-up slot
- Exhibits and machines – heavy or sensitive too, with suitable load securing
- Event, stage, lighting and film technology for events, productions and roadshows
- Return collection after the fair ends including the strike time window
Process: from the build-up slot to the return collection
Fair grounds work with registered time windows, entry permits and limited manoeuvring space. Our dispatch team registers the vehicle with the organiser or the ground logistics, plans buffer times for waiting zones and coordinates the handover with your stand-build team directly at the hall gate. After the fair ends we collect at the agreed strike slot – on request with the same vehicle and driver who already knows the goods. For roadshows we time several stations as a continuous tour – with one vehicle, one driver and one tour plan for all stations.
For stand builders and agencies with several projects in parallel we also handle the fine coordination between them: when material from the joinery, graphics from the print shop and technology from the warehouse have to come together at one stand, we bundle the collections into one tour and deliver everything in one time window – one vehicle at the hall gate instead of three.
Sensitive exhibits and high-value technology
Exhibits are often one-offs, event technology is shock-sensitive and expensive. We drive with a tail lift, secure cases, trusses and exhibits form-fit and use air-sprung vehicles for sensitive goods. High-value cargo stays in the locked load space with GPS tracking; the handover is documented to your team on site. Every shipment runs with CMR insurance, and for particularly valuable exhibits we set up extended value cover per shipment. From the van for the urgent top-up delivery of a forgotten case to the 40 t articulated truck for the complete trade fair stand, we dispatch the right vehicle size.
Fairs abroad: ATA Carnet and customs clearance
For fairs and events outside the EU – such as in Türkiye, the Gulf states or North Africa – temporary export by ATA Carnet is usually the fastest way: stand material and exhibits leave and re-enter without import duties. We check with you whether ATA Carnet or another customs procedure fits, handle the complete processing at the borders and plan the transit times realistically into your fair calendar.
Your fixed-price quote for outbound and return transport including customs clearance you usually receive within a few hours – the earlier before the fair date you enquire, the more relaxed the planning of slots, carnet and buffers.